Focusing Change To Win Series – How Can You Lead to Thrive?

Series Introduction

This is the eighth in the series of highlighting contributions from 1072 Business Leaders and Consultants from 80 countries in 19 Industry Sectors detailed in our book Focusing Change to Win. Each blog gives some of the key findings and a sample of useful tips. In this blog we are focusing on How Can You Lead to Thrive? Here are the other book sections we are highlighting:

  1. Why is this book important?
  2. How is your “What” connected to your “Why”?
  3. Why do people resist change?
  4. Why bother measuring change?
  5. How can implementing change gain competitive advantage?
  6. Is your organization thriving or surviving?
  7. How effectively are you communicating change?
  8. How can you lead to thrive?

 

8. How Can You Lead to Thrive?

Clearly from this survey, leadership skills that focus change to win are at a premium. Today, change is the norm. It is neither random nor regular but hovers somewhere between. How these interrelationships arise and how they challenge organizations is not well understood (IBM & KMPG Surveys endorse this)

Why should leaders focus on their organization’s essence?

An organization’s essence is the amalgam of mission, vision, values, intent and ethics. These components should be the focus of aligning and realigning people rather than delivering the corporate directives after a strategic planning retreat. Sustaining an organization’s essence is a dynamic that requires everyone’s engagement to define and redefine under changing situations.

It’s only by leaders “inter-reacting” that they can develop people’s shared clarity about the organization’s essence – “what we stand for!” From shared clarity comes confidence, from confidence comes cohesion and from cohesion comes the freedom to decide and act. That’s how organizations will stay on track today. Many people making many decisions true to their organization’s essence.

It’s also expected that some employees (including some executives) will not “buy into” an organization’s Essence once it is clearly defined.  Leaders should then be ready for those employees and managers to transition out of the organization. This will benefit them and organizational cohesion

What are the dangers of using technology to increase control?

Technology increases the illusion of greater control which can feed a leader’s “Control Addiction”. More measurement equals more control. But measuring what is easy to measure can have the very opposite effect. The problem is that most of what is easy to measure has already occurred. What is difficult is dealing with the factors that are difficult to measure and with forecasting what is likely to happen down the road. We can’t spend more time looking through the “rear view mirror” when we have a winding road ahead of us. Technology’s cheapness and speed feeds this addiction with the past and “looking in the rear view mirror” by access to ever more data and information at the cost of acquiring knowledge and wisdom.

This condition is worsened by technologists clinging to largely sequential design and deployment processes which are not fully user or client inclusive, e.g. “Waterfall Process”.  Contrast this with agile processes which are fully supported by our contributors. See the link to comparing the Waterfall Process with Agile Methodologies.

Why do we have difficulty developing leaders that can thrive in today’s conditions?

Today’s conditions are not good proving grounds for the leaders we need. More of doing more with less, multi-tasking and the growing doubt that we may be doing the wrong things means that decision-making, and expectations are now more compressed. Consequently, entrenched expediency leads us into solving one problem so quickly that we find we have now created five more problems. We are so busy trying to solve problems there’s no time for “Where the hell are we going?” These conditions are not good for selecting or developing leaders who can work well under fluid and complex conditions.

How do we develop leaders that can thrive?

The tension between what Leaders want to achieve and their current culture prevents traditional leadership training from making a significant impact. For example, many leaders’ previous training has left them feeling that they could do a better job doing it themselves. Of course, too often this has not happened together with little sign that they have addressed their own or their junior leaders’ performance issues. The consequence is that leading up to a change they lack confidence and skills to handle the natural uncertainty that change creates. Consequently, they default to avoidance and expediency and as a result staff resistance rises morale suffers.

The conclusion is that Leaders need to develop a better framework to assess their competence to lead people, make the next and later changes more effectively.

In this section we outline how leaders can be developed to increase their chances of achieving both measurable short- and longer term results than traditional leadership training. It is based on approaches:

  • Aligning People – Getting people on the Same Page
  • Action Learning – Solving Difficult Problems while developing leaders’ skills

A Final Thought

Our position is that it’s only by energizing people and harnessing technologies better than anyone else that organizations can survive and thrive. Genuinely aligned, empowered and collaborative people will outperform the competition every time. A leader’s role is to create successful change that fulfills people and avoids human casualties. Leaders need to create working relationships that are rewarding not just superficially productive.

Action Points 7: Leading to Thrive

A Leader’s greatest impact is when they motivate their followers to action by appealing to their shared sense of their organization’s essence. Use these questions to rate your leaders’ abilities:

  • To what extent do your leaders focused on developing rewarding not just working relationships?
  • How reliant are your leaders on “command and control”?
  • How well do they really engage those they lead?
  • How well do they foster a culture of collaboration? Consider both internally and externally.

Leading to the Essence

Do your people know what your organization stands for? Specifically:

  • How well understood is the organization’s essence? (mission, values, intent and ethics)
  • How well aligned are my people with the Organization’s Essence and where it’s headed?
  • To what extent do leaders use the essence to guide and coach their people?

Developing Leaders

  • To what extent are you distributing and empowering leaders at all levels.
  • What evidence do you see of true “inter-reaction” where success and failure are openly discussed?
  • To what extent do they then take lessons learned and use them to repeat success and avoid failure.
  • How well do they use processes to help people stand back, objectify problems and make people’s thought processes transparent?
  • To what extent does the urgent drive out the important and mask how things accumulate, misalign and make each subsequent more difficult?

Problem Solving

  • How often do your leaders try to solve complex problems with processes geared to “benign or simple problems”?
  • How often do leaders face complex or wicked problems?

Leading Learning

  • What expectations do we have of people to develop shared knowledge from similar situations?
  • How much effort have you put into helping people express being puzzled or misunderstood?
  • How well do they lead people on tackling problems and solutions by sharing understandings, resolving differences and producing agreed courses of action?
  • How well have leaders, especially senior leaders, consistently expressed their expectations of learning to all levels across the organization?

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Developing Leaders for Effective Change

Leading in times of transition is at best a significant and complex challenge. At worst it can be a leader’s darkest nightmare. The tension between what leaders want to achieve and their organization’s culture often means that traditional leadership training has not equipped leaders to effectively lead the organization through major changes.
Too often previous leadership training and a history of failed change contribute to the tension between the forces for change and those for maintaining the status quo. Unfortunately, as each attempt to use training to improve leadership competence fails so do the chances of successful change decline.

One reason leadership training lacks impact (no matter how good) is the lack of rigorous and continuous linkage between advancing change and advancing competence. Consequently, leading up to a change, those expected to start the change become part of the problem, not the solution. Too often they are unable or unwilling to tackle rising uncertainty and resistance.

How can you re-engage managers and develop their leadership competence?
This blog looks at how you can develop both measurable short- and longer-term results based on:
1. Getting People On The Same Page by Aligning People and then;
2. Making Better Use of What You Have by using Action Learning to help managers solving difficult problems while developing their leaders’ skills.

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Focusing Change To Win – How Effectively Are You Communicating Change?

Series Introduction

This is the seventh in the series of highlighting contributions from 1072 Business Leaders and Consultants from 80 countries in 19 Industry Sectors detailed in our book Focusing Change to Win. Each blog gives some of the key findings and a sample of useful tips. In this blog we are focusing on How Effectively Are You Communicating Change?   Here are the other book sections we are highlighting:

  1. Why is this book important?
  2. How is your “What” connected to your “Why”?
  3. Why do people resist change?
  4. Why bother measuring change?
  5. How can implementing change gain competitive advantage?
  6. Is your organization thriving or surviving?
  7. How effectively are you communicating change?
  8. How can you lead to thrive?

 

7. How Effectively Are You Communicating Change?  

The following is based on 684 contributors who chose to add comments on communicating change. Unsurprisingly, contributors see their people at the heart of any successful change process. They see gaining stakeholder commitment as a force multiplier of powerful change ambassadors. Essential to creating that commitment are leaders taking their people into their confidence with honesty and courage.

Surprisingly, however, our analysis also sheds light on some blind spots. Overall, contributors focus more on technique than systemic or strategic issues when communicating change. For example:

  •  They (Leaders) lack the ability to motivate or hold people accountable….they do a poor job at this…..lots of saying nothing….People are told, not asked. 

Change Communication Blind Spots

How do communicate change. Zone of Concern Chart

Real change requires authentic communication and dialogue across all organizational levels. Although, employee’s resistance and disagreement are unavoidable, contributors show how it can be managed through multiplexed and constant communication. They stress that this only happens when change communication is centered on establishing and retaining trusting relationships. If employees feel fairness, they will trust more and trust is the glue of success.

So, what role does communication play in reducing change mistrust and cynicism among employees? Frequently, it’s people’s sense of fairness. The communication timing, involvement and sequence impact their sense of justice.

Where’s the Requiring Environment?

Change-Requiring Environment

There seems little focus on improving alignment and change success. Issues like change management, communication, and change measurement were under 6% of contributors’ comments on communicating change.

Looking in more detail, a third of contributors said that they didn’t know of any change related communication or that their leaders don’t communicate enough.

For most contributors, real change is the outcome of authentic communication. They show how change can be managed through constant communication. Contributors often commented that trust in management was the only variable that significantly impacted change resistance.

However, comments on authentic communication and building trust seem to collide with those related to top down led change. Critical contributors point out that top down rests too often on leaders clinging to the belief that power, privilege and success lie in their core group. Whatever blend of top down and bottom up it is clear – one should be intentional and as one contributor said:

  • Being solid in the values you hold as a leader that needs clearly articulating and solidifying with your change management team before you start planning. 

Our contributors are clear. Lay the groundwork for successful change before trying to carry out the next change. This starts with putting the change management team together before a specific change is planned. Then develop a shared governing set of values and design the change measurement framework.

Implementing Effective Change Communication Processes – A Questionnaire 

This 38 question instrument was developed from 755 contributor comments on implementing an effective communication change process. It is designed to engage those involved in change management and leadership in selecting relevant questions and then reaching a consensus on improvement areas.

  • Analyzing Change Impacts
  • Set-up Change Program with Metrics
  • On-going Communication & Training

Action Points 6: Implementing an Effective Change-Communication Process

Based on your answers to the questionnaire above, use the following questions to develop your plan for developing effective change communication.

  • Have you established an explicit set of shared governing values?
  • How are you getting people ready for the inevitable change?
  • Have you engaged stakeholders and change agents?
  • Have you put the change-management team together?
  • How do plan to align the team’s values of change and their expectations of one another?
  • How are you going to improve leaders change communication skills?
  • Who is going to ensure that real change will be the outcome of authentic communication?
  • How are you going to ensure that all your people know and understand your change rationale?
  • How are you going to monitor employee’s sense of fairness and trust? (Remember: trust is the glue of success.)
  • How are you going to establish dialogue between groups and individuals, in often tense situations?
  • How are you going to establish and monitor your change’s requiring environment? Is there a set of aligned change expectations between leaders and each individual?

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